Stop losing tenders to a missed date and a spreadsheet nobody owns.
TenderTick gives smaller bid teams one reliable calendar for opportunities, requirements, owners, evidence and submission deadlines — without replacing the document tools you already use.
- First useful outcome in 15 minutes
- Import your existing spreadsheet
- No paid implementation
- Export everything, any time
- Road resurfacing IDIQ — Zone 2Northfield County Public Works2 daysPB
- Janitorial services — 3 campusesMeridian Regional Medical Center6 daysSA
- Managed IT supportBellhaven Unified School District13 daysJM
- Security officers — overnightPort of Alder Bay27 daysPB
Real screen. Sample workspace ships with every trial.
Small bid teams lose contracts for operational reasons, not commercial ones.
Opportunities are discovered too late
By the time a notice reaches the right person, a third of the bid window is gone.
Deadlines live in personal calendars
Question deadlines and site visits sit in one person's Outlook — invisible when they are out of office.
Mandatory requirements are missed at final review
One unanswered pass/fail question disqualifies an otherwise winning submission.
Contributors are chased through email
Subject-matter experts are asked three times, in three threads, with no record of who owns what.
Time is spent bidding on poor-fit work
Without a scored bid/no-bid gate, teams write for contracts they were never going to win.
Everything a bid runs on — in one record, from notice to outcome.
Table-stakes capability that enterprise proposal platforms charge five figures for, sized and priced for a team of two to twenty.
Opportunity inbox
Capture notices from any portal or referral with source, buyer, value and every published date in one record.
Master deadline calendar
Question deadlines, site visits, drafts, approvals and submission in one calendar, with reminders that escalate.
Bid / no-bid scoring
Eight weighted criteria produce a score, a recommendation and an approval gate you can defend.
Requirement matrix
Every requirement gets an owner, a status, a response and the evidence that proves it.
Answer & evidence library
Reusable answers, policies, case studies and certificates with review dates and version history.
Submission preflight
A ten-point check before you upload, plus audit history and win-loss reporting after.
Five things bigger platforms do not do for teams your size.
Deadline-first, with visible ownership
Other tools open on a list of documents. TenderTick opens on what is due, who owns it, and what will slip if nobody moves. Every record carries a live risk score built from time remaining, unanswered mandatories, unowned work, overdue tasks and expiring evidence — and it tells you exactly which of those pushed the number up.
Requirement extraction tied to source pages
Paste the requirements schedule and TenderTick splits it into a matrix, keeping the document name, page number and the exact quoted line against each row. At final review your team can see the source text next to the answer instead of re-reading a 90-page RFP.
Evidence expiry alerts during a live pursuit
Your insurance certificate is valid today and expires four days before the submission date. TenderTick knows, flags it against the bid it will actually break, and tells the owner while there is still time to renew.
Contributors respond without an account
Send a signed, expiring link. The contributor answers one requirement or uploads one certificate from their phone. No license, no login, no email thread — and you can revoke the link the moment they are done.
Affordable, and it does not replace your document tools
Keep writing in Word and storing in SharePoint. TenderTick is the system of record for dates, owners, requirements and evidence — it links out to the files you already have rather than demanding a migration.
The rules the product is held to.
First useful outcome within 15 minutes
Sign up, import a spreadsheet, and see your real deadlines on a calendar before your coffee gets cold.
Import without paid implementation
Drop in a CSV of the tracker you already keep. Column mapping is guided, and nothing is charged for it.
A dashboard that answers one question
What needs attention today — filtered by the role of the person looking at it.
Every automated action is explainable and reversible
Each reminder states the rule that created it and the date it was measured from. Cancel it, snooze it or change the rule.
Mobile-responsive external experiences
Contributors and approvers do their bit from a phone, with minimal login friction.
Exportable evidence, so nobody feels trapped
One click produces a timestamped record package. Your data leaves as cleanly as it arrived.
One state model, and nothing hidden in a note.
Every record moves through the same six states. Problems are recorded as visible conditions with a reason code, so a manager can see why something is stuck without opening it.
Five roles, enforced at every data-access layer.
| Role | Responsibility | What they can do |
|---|---|---|
| Account owner | Billing, workspace and security settings | Everything, plus billing and data retention. |
| Supervisor / manager | Policies, workload, approvals and reporting | Approves bid/no-bid, sees workload and win-rate. |
| Operator | Daily records, follow-up and resolution tasks | Runs the bid: requirements, tasks, evidence, submission. |
| External participant | Limited secure response, upload, approval or acknowledgement | One signed link, one action, no account. |
| Auditor / viewer | Read-only evidence and reporting access | Reads records and exports; changes nothing. |
Keep Word. Keep SharePoint. Keep your portal logins.
TenderTick is the system of record for dates, owners, requirements and evidence. It links to the documents where they already live, and publishes your deadline calendar as a subscribable feed so it appears in Outlook and Google Calendar without anyone re-typing a date.
- Microsoft 365
- Google Workspace
- SharePoint
- Dropbox
- CRM systems
- Procurement portals
Every question deadline, site visit, internal draft date, approval gate and submission deadline — in the calendar your team already opens each morning. Revoke the token and the feed dies.
CSV of your current tracker, mapped in three clicks.
CSV, and a timestamped record package per bid.
Priced for a bid team, not a procurement department.
Full comparisonA small team running a handful of bids at once.
- Up to 3 users
- 25 live opportunities
- Deadline calendar & reminders
- Requirement matrix
- Evidence library with expiry alerts
- CSV import and export
The default for an active bid team.
- Up to 10 users
- Unlimited opportunities
- Everything in Starter
- Templates & recurring workflows
- Automation and escalation rules
- Secure external contributor links
- Branding and integrations
- Win-loss analytics
Multiple teams, tighter controls, reporting to a board.
- Unlimited users
- Everything in Professional
- Multiple teams and workspaces
- Advanced permissions & MFA policy
- Full audit export
- API access
- Priority support
Prices in USD; sales tax may apply. Annual billing saves two months. A paid, fixed-scope pilot is available for teams that want a measured before-and-after on one workflow.
Run one live tender through it and measure the difference.
A fixed-scope paid pilot covers one measurable workflow with agreed success criteria — usually “no mandatory requirement unanswered at 48 hours out” or “every question deadline met”. We record the before-and-after so the decision to continue is evidence-based.
- 15 min
- to first useful outcome
- 1 bid
- is enough to prove it
- 0
- implementation fees on Starter
Completed high-value workflow outcomes per active customer per month — supported by time-to-first-value, weekly active teams, completion rate and 90-day retention. It is on your reporting screen, not just ours.